Salesforce IdeaExchange

3470

Mass Delete Reports

Can you add the ability to mass delete reports? Or the ability to delete a whole folder of reports, without having to delete each and everyone before hand.

Scott_Jorgensen 10/19/06	Brilliant.
Jim_B 10/25/06	How about a report "delete date". Many reports are created that have a useful life, and then are no longer needed. For example, I might report on Leads this month from a new campaign we have just created. This report is useful this month, but not needed after this month. If I could set a "report delete date" when saving a report (a non-required field that could also be blank if no date was known), then the reports could be deleted by the system when they pass the delete date. This would help a lot (in addition to the mass delete of reports) to maintain our list of reports.
SalesOps 02/22/07	While I think a "delete date" would be nice, I don't think our users would take advantage of this. Having the ability to mass delete reports based on Last Run date (or some other criteria) would be enormously useful.
blackCompG 03/12/07	Yes Please! My organization creates a multitude of reports, and I currently have over 200 that have not been run in the last 12 months - having an ability to mass delete these would be a huge help. It seems to me that this should not be that difficult (???) Easier said than done maybe. But each report seems to have its own unique ID Field (in the url bar when you run the report), and you can currently run a report that shows a last run date too - would be nice to be able to use the DataLoader to export export report ID's that are beyond a specific date, and then mass delete them using the delete functionality in the DataLoader.
AmandaFoord 05/11/07	Also if you Mass Delete, you need to be able to remove the folder as well. Currently if you delete a mass of reports manually, you are unable to remove the folder unless you empty your recycle bin. This means reports you might want to restore are also deleted as there is currently no way of selecting reports within the recyle bin to totally go.
LizE 08/16/07	Also you do not know which reports are linked to a dashboard so to be able to identify this would be fantastic. You only find out when you try to delete a report and it says you cannot because it is linked to a dashboard.
jbeck@VCS 10/09/07	I am running into this as well - I have separate report folders for each of my salespeople, then if someone leaves I have to delete each report, then empty the recycle bin, then go back and delete the folder. Is Salesforce working on this to include in an upcoming release?
Emma 11/09/07	We need this desperately. A report delete date which would automatically delete is a great idea, but we also need the ability to do mass deletes through the data loader or some other tool.
rpr2 12/14/07	This is a huge pain-point for us!
jorgerbaker Mar 17	Here are a couple of duplicates (one posted by me) in regards to this same http://ideas.salesforce.com/article/show/68414/Ability_to_batch_delete_reports<
jorgerbaker Mar 17	Duplicate http://ideas.salesforce.com/article/show/10076987/Report_about_Reports_Functi...
Schmitter Mar 18	Merged Idea originally posted 05/31/07 Ability to batch delete reports As organizations store more data in SF and create additional reports - It is essential to have an admin utility to batch delete redundant reports.
jorgerbaker Mar 18	Merged Idea originally posted Feb 21 Report about Reports Function Extension Hello, I think it would be great if we could, in the report about reports, get the ID of the report and also have the API opened up so we could delete reports in a mass fashion. Thanks, George
Tom_Tobin Mar 18	Merged Comment originally posted Feb 22 You can get the report ID of a report if you build a report type using Custom Report Types, on the report object.
jorgerbaker Mar 18	Merged Comment originally posted Mar 17 Thanks Tom, took me a bit to find this function. I guess the key part of my request then comes down to: be able to mass delete reports via the API.
tt May 6	Changed status to Ideas Under Consideration.
cpierre May 8	AMEN!!!!!! I can hardly wait. I just started the tedious clean up process of our reports tab and this is going to take Forever =( Lets add Created By,Last Modified by, Created Date, Last Used Dates- RIGHT on the report itself. Creating a reports on reports is just silly. Lets add functionality - Multi Select, Mass Deletes, Drag and Drop into folders. Looking forward to this!!
GoSeattleMariners May 14	While considering this idea, also think about nested report folders. Three levels would be great.
mjl2000 May 23	Agreed. The mass delete tool does not have enough functionality. One cannot sort by the different columns. You're stuck with whatever order it comes up in. There are not enough searchable fields to narrow things down. I'd like to be able to mass delete mass emails that were never opened for example. Or delete HTML results or delete all mass emails for a certain account. Being able to mass delete from a report would be PERFECT.
erinshannon May 29	Could we also have the reports table access able in the API so we can move them into other folders or rearrange them easily. Currently, we have to use save as just to simply organize our report folder.
rfedde51 Aug 1	Amen
Stevemo Sep 24	Idea submitted: 10/19/2006 Winter '07 Release: No Spring '07 Release: No Summer '07 Release: No Winter '08 Release: No Spring '08 Release: No Summer '08 Release: No Winter '09 Release: No For the love of GOD it's been almost two years already!!! We've got hundreds of obsolete reports clogging our folders. Can you PLEASE open the Report Object to the Apex Data Loader so that we can do Mass Report Deletes?!? (or someone at least explain why this cannot be done)
tt Sep 30	This will be available via the metadata API in Winter'09. But the UI for it will be Eclise, since the way to get to it will be via the Eclipse plug-in.
tt Oct 1	Changed status to Coming in Winter 09.
Stevemo Oct 1	THANK YOU!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!
Tom_Tobin Oct 1	so, in the interests of openness, what you will be able to do in the IDE on Winter'09 will be: 1) create a project using your username 2) choose which reports to pull into the IDE 3) select a set of the reports you downloaded 4) select "delete" 5) select "yes, remove these from the server also" and the reports will be gone. The reports can't be manipulated via the data loader because they aren't data. The data loader can only load rows of data into an object. Reports aren't an object, they are something inbetween a data record and an object definition. You might call them Master Data (rather than Data like a record, or Metadata like the object definition). So they needed something else, and the Metadata API (started in Summer'08) was the place to manipulate them.
marilynl Oct 15	Changed status to Delivered.
tt Oct 15	So, the new version (using v14 of the API) of the IDE plug-in that would see reports is not yet available. The IDE plug-in allowing you to manage reports is planned to be available at the end of November 2008, via the apex/developer website.
vijay_dwivedi Oct 22	Is it possible to move these reports to any particular folder . let us say , can i move the reports to one folder called Junk folder
rpr2 Oct 22	Tom - Offering a webinar, geared towards an audience of brave administrators willing to give using the IDE a try, would be very useful once the IDE plug-in is available.
marilynl Oct 27	The IDE is now available. To learn more (info provided by our Developer Tools PM): 1. Get an overview of all the IDE from An Introduction to the Force.com (http://wiki.apexdevnet.com/index.php/An_Introduction_to_Force_IDE) 2. Learn about what’s new in the Winter '09 Release Notes (http://wiki.apexdevnet.com/index.php/Force.com_IDE_Release_Notes) 3. Jump right in with the installation instructions (http://wiki.apexdevnet.com/index.php/Force.com_IDE_Installation_for_Eclipse_3...) ~IdeaExchange Program Manager
tt Oct 29	I'll be doing a blog post on this and linking to it from here just after Dreamforce. I'll run through the steps to get the right package of Eclipse, install the IDE, and then interact with dashboards.
tt Nov 17	It's here: http://blogs.salesforce.com/analytics/2008/11/using-the-eclip.html
Stevemo 2 days ago	THANK YOU!!! THANK YOU!!! THANK YOU!!! THANK YOU!!! THANK YOU!!! THANK YOU!!! THANK YOU!!! THANK YOU!!! THANK YOU!!! THANK YOU!!! THANK YOU!!! THANK YOU!!! THANK YOU!!! THANK YOU!!! THANK YOU!!! THANK YOU!!! THANK YOU!!! THANK YOU!!! THANK YOU!!! THANK YOU!!! THANK YOU!!! THANK YOU!!! THANK YOU!!! THANK YOU!!! THANK YOU!!! THANK YOU!!! THANK YOU!!! THANK YOU!!! THANK YOU!!! THANK YOU!!! THANK YOU!!! THANK YOU!!! THANK YOU!!! THANK YOU!!! THANK YOU!!! THANK YOU!!! THANK YOU!!! THANK YOU!!! THANK YOU!!! THANK YOU!!! THANK YOU!!! THANK YOU!!!

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